Everything your studio needs to win work.
Most practices stitch together a website, a scheduler, a spreadsheet, an inbox, a designer and a freelancer, and still lose enquiries in the gaps between them. ScaleArc is one system that covers the whole journey.
Demand you create, not demand you wait for.
Referrals are the best leads you’ll ever get, and the ones you have least control over. We keep them coming, and we add channels you can actually turn up.
- Local & organic search: ranking for the project types and neighbourhoods you want, including your Google Business Profile
- Always-on social: project reels, before/after, process and opinion content published weekly to Instagram and LinkedIn without you touching it
- Paid acquisition: Meta and Google campaigns aimed at homeowners and developers with real budgets, not browsers
- Portfolio that converts: your work presented so a first-time client understands what you do and what it costs
- Attribution: every enquiry traced to the thing that produced it, so budget moves toward what works
AI agents that answer like your best team member.
Trained on your studio, your projects, your process, your fee structure, your voice. Live on WhatsApp, Instagram, Messenger and your website, answering in seconds at any hour, in English, Arabic or Hindi.
- Instant first response: the single biggest predictor of whether an enquiry becomes a meeting
- Real qualification: plot ownership, build budget, timeline, scope, decision-maker
- Screening out time-wasters: the “just exploring ideas” enquiries get a helpful answer, not an hour of your Tuesday
- Books the consult: straight into your calendar with reminders attached
- Knows when to stop: hands over to you the moment a human should take the conversation
The follow-up you keep meaning to do.
Proposals go quiet. Good clients go cold. Old enquiries sit in an inbox for a year and then hire someone else. ScaleArc keeps every one of them moving without a single reminder in your head.
- Proposal sequences: polite, persistent nudges on WhatsApp and email until you get a yes or a no
- Meeting reminders: cutting the no-shows that waste your prep
- Database re-engagement: the enquiries from six months ago, reawakened with your newest work
- CRM that stays current: every conversation, stage and note logged automatically, on HubSpot, Zoho, Pipedrive or ours
- Pipeline you can actually see: what’s live, what’s stalled and what’s worth chasing this week
The admin around the architecture, handled.
The work that isn’t design but still eats your week, onboarding, updates, chasing approvals, chasing payment. Automated end to end, in your studio’s tone.
- Onboarding: contracts, welcome packs and kick-off scheduling sent the moment a project is won
- Client updates: a weekly note so clients stop chasing you for status
- Approvals: decisions chased on WhatsApp until they land, so stages don’t stall
- Payments: stage invoices and reminders that go out on time, every time
- Handover: review requests and referral asks at the moment a client is happiest
Fits what you already use
It plugs into your studio, not the other way round.
WhatsApp Business
The channel your clients actually reply on, official API, your number.
Instagram & Meta
DMs, comments and lead forms captured and answered automatically.
Your CRM
HubSpot, Zoho, Pipedrive, Salesforce, or a clean one we set up for you.
Calendar
Google or Outlook, so consults land where you already look.
Your website
Chat, forms and booking wired into the same pipeline.
Sequences and updates from your domain, properly authenticated.
Practice tools
Monograph, Houzz Pro, Notion, Drive, whatever holds your projects.
Payments
Stripe, Razorpay or your existing invoicing, with automatic reminders.
See it running on your own studio’s numbers.
The audit is free and specific: your enquiry routes, your drop-off points, your fee maths.
Talk to the founder